Work package
Answers in Bold.
Seminars
– maximum of 6 – max budget available = R100,000 including vat (is that 100,000 for 2010 and 100,000 for 2011) spread over 3 seminars each making that about R29,240 per seminar eah year? – No, R100,000 for the 2 years in total, between Jan 2010 and mid 2011 6 seminars.
How many people are we to work on for each seminar? Maximum 30 people per seminar
Conference
Maximum budget available = R100,000 incl vat Yes
How many delegates are you hoping to have at the conference? Maximum 60 delegates, over a 2 day period
In both of the above packages the following would need to be arranged:
Event logistics
- Venue Yes
- Food & beverage Yes
- Sound, AV Yes
Event management & preparation
- Sending out of invitations - Yes
- Delegate management: RSVP’s , database compilation, follow ups, name tags, registration on the days of seminars and conference day Yes
- Event co-ordination Yes
- Procuring and meeting with suppliers Yes
- Accommodation and travel Yes
- Media engagement & publicity Yes
- Invitation design? Using standard SURUDEC logos etc
- Programme design & print? Yes
- Management & Admin Fees Yes
