Relating to the call for proposals from service providers for communications and research related services, here are the answers to the questions posed as of 9/11/2009:
Work package 5,6, 17 & 18
Q : It mentions you need stills, do you require a photographer to
accompany us on our shoots to get these?
A : Regarding stills – I would assume that these could be taken from the material you would shoot.
Q : Will the shoots be booked by Surudec and will they be planned in
such a way as to save on travel costs?
Q : Will “actors” be provided by Surudec?
A : The case study DVDs are planned to be shot more likely in the first half of
2011 as the projects will only commence activity January 2010 – so there
needs to be space to let the action evolve and then get captured. The
promotional DVD and Community Development Planning processes DVDs could be
done around mid 2010.
We will have 9 projects for Call 1 and 10 for Call – so there will be a
geographic spread – we would liaise with you regarding arrangements and
logistics. Actors would be project people, and I would assume that a script
would be worked out before hand as a consequence of engagement with us, and
reading project briefs etc to give appropriate context and direction.
Work package 14
We are inviting service providers to propose options for the position. After the close of receipt of responses we will then evaluate the merits of each response before making a final decision.
Q : Does the R100,000 budget include our fees / costs,
A : Yes, this is a total package which would include VAT. We would be looking at initially 1 week per month as a minimum. We set this as a pilot phase after which we would then consider a more permanent recruitment into a permanent post. We therefore seek options from a service provider around this framework.
Q : Attached please find our terms and Condition, which must please be signed and mailed back asap.
A : We cannot enter into any agreement with regard to terms and condition at this juncture, but note the document.
Q : What hours are required to be worked per week by the candidate,
A : If we assume 1 working day a week is 8 hours, five days per month = 40 hours.
Q : With regards to company equity, to you have any preference regarding age, race and gender.
A : While internally we have are looking for the most capable person who is able to perform under local conditions to the best of her/his ability.
Q : I have been going through the Terms of References for the various work
packages and am concerned about the budget allocation for the following:
The amount budgeted will not be even nearly enough for what has been laid
out in the TOR. Are your budgets cast in stone or is there room for
A : Budgets cannot exceed amounts indicated in work packages (including VAT)
Work package 5/6/17 & 18:
Q : How many projects will need to be covered?
A : Call 1 will have 9 projects and Call 2 10 projects
Q : Where are the locations in the Eastern Cape for the various projects?
A : LOCATION OF CALL 1 PROPOSALS
(Ignore numbers in parenthesis)
Project Number: 1 (5)
Location: OR Tambo, King Sabata Dalidyebo, Mqanduli
Project Number: 2 (7)
Location: Baviaans Municipality within the Cacadu District Municipality
including Willowmore, Steytlerville, Baviaanskloof, Rietbron,
Fullerton and Miler
Application Number: 3 (8)
Location: Makana, Ndlambe and Sunday’s River Municipalities – Fort
Brown, Douglas Heights, Carlisle Bridge, Committees Drift,
Alexandria, Zuney, Grootvlei and Paterson
Project Number: 4 (10)
Location: Amathole District
Project Number: 5 (14)
Location: Thornhill Settlement, Kouga Municipality in Cacadu
Project Number: 6 (16)
Location: Sunday’s Valley Municipality
Project Number: 7 (17)
Location: All near Keiskammahoek and Amahlathi Municipality,
Project Number: 8 (20)
Location: Lesseytin Community, Lukhanji Local Municiplaity, Chris
Hani District Municipality
Project: 9 (27)
Location: 12 villages in the targeted municipalities of Ngqushwa, Makana
LOCATION OF CALL 2 PROPOSALS
(ignore numbers in parenthesis)
Project Number: 1 (1)
Location: Cacadu District, Klipplaat, Ikwezi Municipality
Project Number: 2 (2)
Location: Makana, Ndlambe and Sunday River Municipalities – Manley
Flats, Bathurst, Collingham and Zuney
Project Number: 3 (3)
Location: Tsilitwa Village, Mhlontlo Local Municipality, OR Tambo,
Project Number: 4 (4)
Location: Cata, Amatole District Municipality, Eastern Cape
Project Number: 5 (6)
Location: 11 villages situated at Nqabara in Mbashe Municipality,
Project Number: 6 (8)
Location: Community owned farm outside the town of Indwe
Project Number: 7 (11)
Location: Villages of Upper Mnyameni, Lower Mnyameni and Upper
Gxulu, near Keiskammahoek, Amahlathi Local Municipality,
Amathole District Municipality
Project Number: 8 (15)
Location: Chris Hani District Municipality, Intsika Yethu Local
Municipality, Kwamzola District, Block C, Ncora Irrigation
Scheme, Ncora, Eastern cape
Project Number: 9 (18)
Location: 52 Villages – OR Tambo and Amatole Districts (49): KSD,
Nyandeni, Port St Johns and Ingquza Hill (Lusikisiki) municipalities; and Amatole District (3) – Mbashe and Mnquma municipalities
Project Number: 10 (24)
Location: Baziya Administrative Area in ward 16 at King Sabata
Dalindyebo Local Municipality in OR Tambo District
Q : What size poster do you require?
A : A2
Q : A total of 500 or 1000 copies required of the DVD?
A : See details in each respective work pack:
Work package 5 – 500 copies
Work package 6 – 100 copies
Q : Will the DVD be in English or Xhosa?
A : English, with the ability to bud over on master copies if required